Exporting to EU

Quattromike

Quattromike

Well member-known
What's involved in exporting goods to Ireland?
We have a customer wanting to buy machines we make for his business in Co Mayo. They are new machines and we are the OEM. We've had machines go all over but we never do the exporting always sold locally and then shipped out later.
I'm asking as in not sure if we charge VAT if exporting or do we get a proof of shipping or where we stand.
It'll be closer to the end of the year so have a bit of time to sort it out but just want to check we are not missing something
 
CPS

CPS

Well-known member
In short you dont charge the VAT as long as they are VAT registered and supply you with a (genuine) Vat number.
Ideally you will want proof of delivery to Ireland also.
We had a VAT inspection a few years ago, we obviously supply alot to the south and got asked if we had proof of delivery if we delivered ourselves (i.e not via a courier) so now we get them to sign a delivery note
 
Lancs Lad

Lancs Lad

Well-known member
My bro looks after it for us his words usually when discussing it..."it's a nightmare" 😆

Basically you need eori number if you haven't already and the importer needs one . Get ball rolling asap.
Then you need to issue commercial invoice and need their Irish VAT number as cps says..
Best advise is discuss with your shipper as they will dictate what they need.. small box Wang it on parcelforce etc fairly easily bigger stuff is where the fun starts.

Like all things getting ducks in a row now will save hassles nearer the time.

From what I gather it's gradually calming down we had absolute nightmare first few years after B ...there's some schemes you supposed to sign up to if you do a lot afaik. But for one offs your/their shipper or agent will handle it.
 
Quattromike

Quattromike

Well member-known
We already have the Eori number from previous escapades so that's something. Will chase down the buyers details see how we get on.
The parent company is French so dunno if that complicates things depending on where payment comes from.
We sold machines to the same company who also has UK business and wanted a vat free invoice but we wouldn't be able to prove export of goods so managed to get them to pay for Vat. Don't think it'll be the same this time going to ROI
 
Quattromike

Quattromike

Well member-known
Or drop it in our yard for onward shipping 😄 as N.Ireland is essentially a "hub" 🤔

I forget its different for you guys over there.
Do the border checks happen before arrival at N.I ? It's approx. 3T crate or would stuck in back of van.
 
Lancs Lad

Lancs Lad

Well-known member
Do the border checks happen before arrival at N.I ? It's approx. 3T crate or would stuck in back of van.
haulier wont load it without paperwork as it wont get loaded onto boat these days.

most imports into UK from eu are now pre cleared before they get anywhere near the boat to save aggro.
 
CPS

CPS

Well-known member
Do the border checks happen before arrival at N.I ? It's approx. 3T crate or would stuck in back of van.

haulier wont load it without paperwork as it wont get loaded onto boat these days.

most imports into UK from eu are now pre cleared before they get anywhere near the boat to save aggro.
Yea still need paperwork for the boat, might be able to bluff your way on with your own vehicle saying its part of you job but would be a risk.
 
Lancs Lad

Lancs Lad

Well-known member
Yea still need paperwork for the boat, might be able to bluff your way on with your own vehicle saying its part of you job but would be a risk.
Side Windows in a sprinter and lots of bikes stacked up...just saying ..😉 3t crate might push the boat out tho 😂
 
sfrs4

sfrs4

Active member
The customer will not only need to provide a VAT number but also be registered for and supply an EORI number which is basically there VAT number with an additional letter.
To make the whole customs thing easier, you'll need the commodity code for the article you are selling and the country it's produced in along with the weight and quantity of the product. All this put on an invoice and it should sail through we use the attached when shipping abroad. If you are transporting it yourself you will need proof of shipping as CPS mentioned, if your using couriers then that's done for you.
 

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topkit

Well-known member
We ship to Ireland regularly in fact we sent a pallet out today to Dublin, Your Eori number is your Vat number with three zeros after it ie vat no 123 456 654 then the EORI is 123 456 654 000. When we ship we do have the customers vat and EORI number which are both the same In EIre, The Commodity code if you don't know it you can find it on the GOV website, also the country of origin, reason for exporting value, Weight etc, Its not difficult to do, If you find it a problem you could contact a Irish freight forwader to produce the paperwork for you.
 
Quattromike

Quattromike

Well member-known
So if the customer is arranging shipping do you issue an invoice for the goods with no VAT and hope they send proof of shipping or how does that work?
 
CPS

CPS

Well-known member
Pretty much. The more evidence you have that it went to the EU the better.
My opinion would be, if the company is based in the EU, and a valid EU vat number and sends you all the evidence you need then it shouldn't be a problem.
 
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